PRIVACY POLICY - passportsizephoto.com

Last edited: July 18, 2023

The administrator of the https://passportsizephoto.com website is Blacksoil LLC. You can contact Blacksoil LLC at support@passportsizephoto.com.

Blacksoil LLC wants to ensure that your privacy is protected and this Privacy Policy relates how Blacksoil LLC uses and protects any information provided to Blacksoil LLC when you use passportsizephoto.com website. Any information you provide will only be used in accordance with this Privacy Policy.

This Privacy Policy governs the manner in which Blacksoil LLC collects, uses, maintains and discloses information collected from users (each, a "User") of the https://passportsizephoto.com website ("Site").

PERSONAL IDENTIFICATION INFORMATION (PERSONAL DATA)

Blacksoil LLC may collect personal identification information from Users in a variety of ways, including, but not limited to, when Users visit our Site, register on the Site, fill out a form, respond to a survey, subscribe to the newsletter and in connection with other activities, services, features, or resources Blacksoil LLC makes available on the Site.

Users may, however, visit our Site anonymously.

WHO IS THE DATA CONTROLLER?

Blacksoil LLC is the Controller of personal data.

WHAT PERSONAL DATA DO WE PROCESS, FOR WHAT PURPOSE AND ON WHAT LEGAL BASIS?

1. Blacksoil LLC processes the following personal data of User’s:

• email address:

• to create and maintain a User's account
• to provide the service via the Site - in accordance with the Terms and Conditions of Use,
• for the purposes of communication in matters related to the service and in any other matter,
• for Blacksoil LLC marketing purposes (marketing of Blacksoil LLC own products and services) - if the User subscribes to the newsletter,
• in order for the User to use other functionalities available on the Site, e.g., to complete the survey or use the contact form - if the User decides to use a given functionality,
• for purposes related to the payment process - on the terms set out in point 2 below;

• face image:

• in order to perform the ordered service, Blacksoil LLC processes the User's face images provided by the User;

• full name, address, photo, other data contained in passport or ID, a scan of passport or ID:

• in order to perform the ordered service – for example to fulfill the User’s order to send by Blacksoil LLC a Digital Millennium Copyright Act (“DMCA”), or a General Data Protection Regulation (“GDPR”) request on behalf of the User (the data is processed based on the consent expressed by the User before using the service);

2. data on payments for services:

• In order to provide Users with secure online payments, Blacksoil LLC uses the services of an authorized external entity, which is responsible for the sale of the Blacksoil LLC service as a so-called merchant of records (more on payment methods for services can be found in the Terms and Conditions of Use). This entity, indicated for the Site, processes the User's personal data in its own name and for its own purposes - in order to implement the payment process. The abovementioned entity discloses to Blacksoil LLC information about the status of payment, i.e., whether the payment made by the User using the given email address was successful or not, as well as information about the country from which the payment was made. Blacksoil LLC processes this data to register payment for the service and, as a result, to perform the service,
• The payment servicing entity also provides Blacksoil LLC with User identification data, i.e., name and surname. The indicated personal data of the User may be processed by Blacksoil LLC for establishing, exercising or defending of legal claims and for billing purposes;

3. Blacksoil LLC processes the following personal data of business clients and/or contractors (being natural persons) and of persons acting in the name of or on their behalf:

• data of clients and/or contractors or potential clients and/or contractors - basic identification data, contact details, as well as data related to the business, including in particular name and surname, company name, tax identification number, telephone number, e-mail address, bank account number:

• for the performance of a contract,
• for compliance with a legal obligation to which Blacksoil LLC is subject, in particular to keep tax records, issue and store invoices,
• for the purposes connected with establishing, exercising or defending of legal claims;

• personal data of persons acting in the name of or on behalf of our client/contractor or potential client/contractor - basic identification data, contact details, in particular name and surname, company name, telephone number, e-mail address; in case the data has not been obtained directly from the data subject, it has been obtained by Blacksoil LLC from Blacksoil LLC’s client or contractor, or from the Internet websites of such client/contractor or from publicly available registers, and are processed by Blacksoil LLC:

• for the performance of a contract with an entity in the name of or on behalf of which the data subject is acting, including for contact purposes;

4. Blacksoil LLC generated the results on the fly. Images are stored only temporarily.

PERSONAL DATA RECEIVED FROM A SOURCE OTHER THAN THE DATA SUBJECT

In some cases, Blacksoil LLC can obtain personal data not directly from the data subject but from another entity, which would be a controller of such data. It may happen in the cases described above, i.e., when Blacksoil LLC receives the contact details of persons acting in the name of or on behalf of the Blacksoil LLC’s a client/contractor or potential client/contractor and when Blacksoil LLC receives the Users' data from the payment servicing entity.

VOLUNTARY DATA PROVIDING

Providing personal data is voluntary, however if the User does not provide all the required data, it may result in the inability to use Blacksoil LLC services.

Before using the service, the User is asked to give his/her consent for processing the given data. The consent is always voluntary. Blacksoil LLC also allows Users to withdraw their consent at any time, without affecting the lawfulness of processing based on consent before its withdrawal.

DOES BLACKSOIL LLC SHARE PERSONAL DATA WITH THIRD PARTIES?

As a rule - Blacksoil LLC does not disclose personal data to anyone. Blacksoil LLC entrusts personal data to entities whose services are used in connection with data processing, e.g., IT service providers, web analytics, advertisers, accounting services, payment processors - to the extent necessary for the proper performance of these services.

Blacksoil LLC shares the User’s data with third parties in order to perform the service they commissioned us, e.g., to fulfill the User’s order to send by Blacksoil LLC a DMCA or GDPR request on the User’s behalf to the website administrator who has been using their photo.

Blacksoil LLC may share generic aggregated demographic information not linked to any personal identification information regarding visitors and users with Blacksoil LLC’s business partners, trusted affiliates and advertisers for the purposes outlined above.

HOW LONG USERS PERSONAL DATA WILL BE STORED?

As a rule, personal data may be stored for the duration of the service and after its completion - for the period necessary to establish, exercise or defend of legal claims and for compliance with a legal obligation to which Blacksoil LLC is subject (e.g., invoice issue and storage). However, in some cases, Blacksoil LLC may store data for a shorter period.

USER CAN ALWAYS:

Contact Blacksoil LLC using support@passportsizephoto.com email in any matter regarding personal data, including the withdrawal of consent and/or request to delete data.

NON-PERSONAL IDENTIFICATION INFORMATION

Blacksoil LLC may collect non-personal identification information about Users whenever they interact with the Site. Non-personal identification information may include the browser name, the type of computer and technical information about the User’s means of connection to the Site, such as the operating system and the Internet service providers utilized and other similar information.

WEB BROWSER COOKIES

The Site may use "cookies" to enhance the User experience. User's web browser places cookies on their hard drive for record-keeping purposes and sometimes to track information about them. Users may choose to set their web browser to refuse cookies or to alert them when cookies are being sent. If they do so, some parts of the Site may not function properly.

GOOGLE SERVICES

The Site uses Google Analytics - a web service that analyzes the website traffic based on information from “cookies”. After receiving the data, Google prepares for Blacksoil LLC reports on activity on the SIte, evaluates the use of the Site by the Users, as well as provides Blacksoil LLC with additional services regarding the Site and Internet usage. Google Analytics helps Blacksoil LLC to constantly improve the Site to provide the services that better match User’s expectations and needs.

Blacksoil LLC uses Google’s reCAPTCHA system – an advanced risk analysis engine that enables Blacksoil LLC to distinguish between human and automated access to the Site. The reCAPTCHA system on the User's side usually consists in rewriting letters or numbers or indicating the appropriate images.

More information about Google Analytics and reCAPTCHA, including the processing of User’s data, is available in the Google Privacy Policy and Google Terms of Service, which apply to both Google services.

HOW BLACKSOIL USES COLLECTED INFORMATION

Blacksoil LLC collects and uses User’s non-personal information for the following purposes:

• To personalize user experience. Blacksoil LLC may use information in the aggregate to understand how Users as a group use the services and resources provided on the Site.
• To improve the Site. Blacksoil LLC continually strives to improve website offerings based on the information and feedback received from Users.

HOW BLACKSOIL PROTECTS USER’S INFORMATION

Blacksoil LLC adopts appropriate data collection, storage and processing practices and security measures to protect against unauthorized access, alteration, disclosure or destruction of User’s personal information, username, password, transaction information and data stored on the Site. Sensitive and private data exchange between the Site and its Users happens over an SSL secured communication channel.

COPYRIGHTS

Blacksoil LLC makes every effort to protect copyrights and expects the Users to respect the intellectual property of others.

CHANGES TO THIS PRIVACY POLICY

Blacksoil LLC has the discretion to update this Privacy Policy at any time. The current version of the Privacy Policy date is visible at the top of this page. Users acknowledge and agree that it is their responsibility to review this Privacy Policy periodically and become aware of modifications.

YOUR ACCEPTANCE OF THESE TERMS

By using this Site, you signify your acceptance of this Privacy Policy. If you do not agree to this Privacy Policy, please do not use the Site. Your continued use of the Site following the posting of changes to this Privacy Policy will be deemed your acceptance of those changes.

CONTACTING BLACKSOIL LLC

If you have any questions regarding Privacy Policy, the practices of this Site, or your dealings with this Site, please contact Blacksoil LLC. Email: support@passportsizephoto.com. Location: New York, NY, USA.